Starting Access

• Turn on the computer.
• Double-click on the Microsoft Access icon on your desktop or click on the Start button, then click on Programs on the pop-up menu, then click on the entry for Microsoft Access.

• If the database you want to use is listed at the bottom of the introductory dialog box, double-click on the database name.
• If the database you are looking for isn’t in the introductory dialog box, double-click on the More Files option in the introductory dialog box.
• If the database you want is saved in your teacher folder, click on the down arrow in the Look In field to display a drop-down box.
• Click on your teacher folder in the drop-down box to see a list of databases saved on your disc.
• Double-click on the database you want.

• To open a table, click on the tab marked Tables and then double-click on the table you want to use.
• Move the cursor to the cell in which you want to enter data. You can use the mouse, the arrow keys, or the tab key to do this.
• Type your data.

Please remember that you must enter the raw score for assessments that require a percentage to be calculated. A Field Name with a number in parentheses indicates that a raw score must be entered (the number in parentheses is the highest possible raw score.) Also, do not enter percent signs in cells.
 
• Click on File on the menu bar to display a drop-down box.
• Click on Save.

• Click on the field name of the fields that you want to sort. The fields will be highlighted.
• Click on Records on the menu bar to display a drop-down box.
• Click on Sort to display another drop-down box.
• Click on Sort Ascending to put data in alphabetical order.
• Click on File on the menu bar to display a drop-down box.
• Click on Save.

• To open a report, click on the tab marked Reports and then double-click on the report you want to print.
• Click on File on the menu bar to display a drop-down box.
• Click on Print.
• Click on OK.