With PowerPoint 97 you will:

• Explore the PowerPoint 97 start-up dialog box.
• Work and become familiar with Office Assistant.
• Create a new presentation.
• Create and edit slides.
• Create and view slides in different formats.
• Print a presentation, including slides and handouts.
• Save a presentation as a new or existing presentation or in a different file format.
• Close the file and quit the program.
• Create a school activity flyer.

2. On the Start menu, position the insertion point on Programs, and click Microsoft PowerPoint.

This lesson introduces you to many of the basic concepts used through PowerPoint 97 and this book. If you have not used PowerPoint 97 before or are just starting to use it, this chapter will orient you to the software package.

When you first open the program, the PowerPoint dialog box presents four ways to create a presentation: AutoContent wizard creates a slide set within the theme you select, Template creates slides from predesigned slide sets for standard presentations, Blank presentation creates slides that you design from scratch, and Open an existing presentation allows you to modify a presentation that you or someone else has already created.

Starting a presentation from the PowerPoint start-up window

You can create a new presentation at any time even if you have others open. You can use a wizard or template when you create a new presentation to save time. Wizards help you design meeting planners, project updates, personal home pages, and other presentations. You can also select from more than 25 presentation styles.

There are five different ways to view your presentations in PowerPoint. As you become familiar with the PowerPoint 97 views, you can customize the menus and add buttons to the toolbar to make it even easier and quicker to create presentations. The views are accessed by buttons (shown below) , which are located in the lower-left corner of your screen.

1. On the File menu, click New.
2. On the General tab, click Blank presentation, and click OK.
3. In the New Slide dialog box, click the upper-left page layout that shows two lines of text in the box, and click OK.
4. Close the presentation.

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1. On the File menu, click New.
2. Click each tab to view presentation design templates and presentation wizards.
3. On the Presentation Designs tab, click high voltage.pot, and view the presentation template in the Preview window.
4. Click OK.

5. On the New Slide tab, click the Bulleted List AutoLayout (top row, second column), and click OK.
6. Close the presentation.

Using templates to create presentations in PowerPoint 97 saves time. You can create a series of slides or presentations with a common look, or you can create different designs to distinguish one set of concepts from another.

The AutoContent Wizard is an easy-to-use wizard that helps you create a presentation by leading you through some basic questions. From your answers to the questions, PowerPoint 97 selects the best style and built-in outline to suit your presentation. The wizard asks you to respond to questions and then uses your answers to automatically lay out and format your presentation.

Your presentation is now in outline view.

You can edit slides at any time by clicking the text you want to change. Then you can delete text, add text, or change text.

1. Click in front of h in the in the title you just typed.
2. Press backspace until you see the word The.
3. Press the right arrow key to move the insertion point to the end of the line in front of the period.
4. Add one space, and type is good.
5. Position the insertion point in front of good, press delete to remove the word good, and then type short. to create The title is short.

PowerPoint 97 provides several ways to create and view slides within your presentation. You can create master slide styles or default slide formats. The formats include bullets, two columns, tables, charts, clip art, and blank slides. These formats make it easy to quickly make slides that support your classroom instruction.

1. On the Insert menu, click New Slide.
2. Double-click the 2 Column Text AutoLayout.
3. Repeat step 1, and then double-click the Text & Chart AutoLayout.

When you create a presentation you must save your work in a logical place on the computer. Just like filing a document in a file drawer, storing a computer document requires some attention to how you name it and where you place it, in order for you to be able to find it again. Once you have saved the presentation, the file name is displayed in the blue title bar at the top of the presentation. Saving files can be accomplished in many ways. If you forget to save, don’t worry: Office Assistant will remind you.

When you save the file for the first time, you should name the file as descriptively, but as briefly, as possible. Sometimes, you will want to name it as a particular version or as a type of presentation (i.e., Fall Open House or Technology Grant).

1. On the File menu, click Save.
2. In the File name box, enter a relevant and specific name, to make it easy to identify the memo again.
3. Click Save.
4. – or –

Press enter to save the file.

1. On the File menu, click Save As to save the document with a new name.
2. In the Save in box, select a folder or drive.
3. Enter a different name in the File name box.
4. Click Save.

– or –

Press enter to save the file.

Unless you specify otherwise, the program saves all files to a default folder on your computer called My Documents.

If you are saving your document to share with others who may have a version of PowerPoint that is different from yours or other kinds of presentation software or files, you may need to select a different file type. By saving your file as a specific type, you make it possible for others to read and download your presentation on their computer systems and software.

You may want to save your presentation in a different file type. Using PowerPoint 97 you can create a slide show presentation and present it on a computer that does not have PowerPoint installed. With the Pack and Go Wizard, you can take the presentation on a disk and run the slide show using only the PowerPoint viewer (instead of the entire software program) that the wizard copies on your disk or laptop computer.

1. On the File menu, click Save As.
2. Click the Save as type down arrow to see format types.
3. Click PowerPoint Show (*.pps) to save as another PowerPoint program file type.
4. Click Save.

If you want to share a file with someone who has different presentation software or transfer the file to another computer that has different software, you can save your presentation in the file format used by another program.

1. On the File menu, click Save As.
2. Click the Save as type down arrow to see format types.
3. Click Outline/RTF (*.rtf) to sel*ect a generic file format.
4. Click Cancel.

PowerPoint 97 offers several print options to help you prepare your presentation. Using PowerPoint 97, you can print transparencies, slides, handouts, and notes to support your lessons.

– or –

Press ctrl + p.

2. In the Print what drop-down list box at the bottom, click Slides (without animations).
3. Click OK.

You can print other types of presentation output using the Print what list. Handouts print two, three, or six slides per page. You may use Handouts to provide an outline of your presentation to your class. Notes pages print one slide per page and have room for your presentation notes. Outline view allows you to print the outline you used to develop your presentation.

There are several ways to quit PowerPoint 97. Always follow proper procedures. All Office 97 applications prompt you to save changes if you try to quit a program with unsaved documents.

1. On the File menu, click Exit.
2. Click Yes to save your document and you want to quit Word now.
3. Click No if you do not want to save the document for future use, and you want to quit PowerPoint 97 now.

Use PowerPoint 97 to create presentations of your classroom material. PowerPoint 97 offers you and your students dynamic ways—using graphics, text, movies, sounds, and the Internet—to share information on any topic.

Using PowerPoint 97 templates you can quickly and easily create presentations for many purposes, including meeting handouts and agendas, speaker introductions, academic content, and informational or invitational flyers.

1. Open PowerPoint 97.
2. Click Templates, and click OK.
3. Click the Presentations tab, and then double-click Flyer (standard).
4. On slide 1, click Click to add title, and type French Club Meeting.
5. Click Click to add sub-title, and type Tuesday.
6. Position the insertion point before the T in Tuesday, and press enter.
7. Click the double-down arrow on the vertical scroll bar to move to the next slide.

After you create the title on one side of your handout, you need to include all of the necessary information about the meeting on the other side. The PowerPoint 97 wizard helps you cover all the important items.

1. Click in front of the E in Event Name!!!, and press delete until Event Name!!! is erased.
2. Type French Club.
3. Click in front of the T in Time of Day, and press delete until Time of Day is erased.
4. Type After School.
5. Repeat step 3 to delete the template text and add the rest of the information about the meeting, as shown in the screenshot which follows.

6. After you have entered all the information, you can print the flyer.
7. Close the file without saving it, and quit PowerPoint.

For extra effect, you can copy the flyers onto colored paper to attract more attention.

In this chapter you have explored and practiced:

• Using the PowerPoint 97 start-up dialog box.
• Working and becoming familiar with Office Assistant.
• Creating a new presentation.
• Creating and editing slides.
• Creating and viewing slides in different formats.
• Printing slides and handouts for a presentation.
• Saving a presentation as a new or existing presentation or in a different file format.
• Closing the file and quitting the program.
• Creating a school activity flyer.